Division Secretary (Healthcare)
Acute Long-Term Care Hospital
An exciting opportunity in a professional hospital setting to assist patients transition from short-term to post-acute care venues, including inpatient rehabilitation, skilled nursing, and home care. Grace Hospital is a not-for-profit registered Acute Long-Term Care Hospital, the first of its kind to be established in Cuyahoga County. We are Medicare and Medicaid certified and fully accredited by the Joint Commission. Grace Hospital utilizes an interdisciplinary care team model to produce optimal clinical outcomes. We seek care-givers who are compassionate, competent, and results-oriented to join our team.
Part-Time Weekend Division Secretary hours Saturday & Sunday from 8 am - 1 pm.
Job Summary: Functions as the division's receptionist and handles the clerical aspects of the patient care unit's operations
Education: High school graduate or equivalent; Associate's degree in business or communications preferable.
Experience: Previous experience in a medical setting preferred.
Other: Knowledge of medical terminology; excellent customer service, organizational, and communication skills; Computer skills.
Must have or be willing to get FLU VACCINE.
Responsibilities:
- Performs clerical duties on the nursing unit including transcription of physician orders; assembling of new charts; maintaining desk charts with adequate amounts of Physician Order Forms and Progress Notes; filing of clinical reports on medical records, Preparing copies of medical records as needed for ambulance services and discharge preparation; preparing maintenance repair requisitions.*
- Manages desk communication by answering telephones and intercoms.*
- Coordinates the deliveries of specimens, requisitions, and equipment. Assists in the ordering of supplies.*
- Delivers mail, flowers, and messages to patients.*
- Prepares charts for physician rounding.*
- Maintains the Patient Information Board.*
- May act as receptionist and receive and direct visitors.
- Provides intervention to maintain patient confidentiality, privacy, and dignity.*
- Coordinates patient services under the direction of the Nurse Manager and Resource Nurse.*
- Prepares for and responds to emergency situations.
- Coordinates requests for physician consults and initiates contact with consulting physician.
- Assists in the absence of Health Information Analyst in admission, transfer, and discharge process
- Performs other duties as assigned.
