Sr Coordinator, Public Engagement - Event Liaison (Half-Time, Regular, Classified) (Finance)

POSITION TITLE: Sr Coordinator, Public Engagement - Event Liaison (Half-Time, Regular, Classified)
REQUISITION #: req7876
DEPARTMENT: Cultural Services
LOCATION: MUSEUM/DISCOVERY CENTER
BENEFIT CATEGORY: Classified (Non-CBU) View Classifications & Benefits
EMPLOYMENT TYPE: Part-Time Regular
ANNUAL SALARY RANGE: $24,380.00 - 36,570.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE: $26,500.00 - 27,600.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 11/27/2024.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required.

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, children) - eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement + company contributions - after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborative work environment

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

Job Summary

The Fort Collins Museum of Discovery (FCMoD) is hiring for a half-time Sr Coordinator, Public Engagement (Events Liaison), who will provide leadership and support for FCMoD's group hosting needs that include but are not limited to school groups, special events, and community partner gatherings.

The FCMoD is a unique public/private partnership that engages visitors in an innovative learning environment. As an AAM-accredited museum (American Alliance of Museums), and Northern Colorado's only ASTC-affiliated museum (Association of Science-Technology Centers), FCMoD occupies a pivotal space in the cultural and educational life of our region and creates extraordinary opportunities for visitors to engage with experiences that explore the interplay of science and culture in ways that are deeply relevant to our community, our geography, and our shared history.

FCMoD promotes a team environment where curiosity, not certainty, informs our work. The Events Liaison will utilize this mindset to successfully cultivate relationships, foster collaboration, and support a culture of trust with colleagues, partners, and stakeholders.

Under the guidance of the Group Hosts and Events Manager, the 20-hours per week Events Liaison will be responsible for identifying and coordinating initiatives, programs, and activities to support and build museum events, assess effectiveness and impact through feedback and alignment with community-level data, and provide reports and presentations to inform decision making. This position, in partnership with colleagues, community partners, and stakeholders, will develop strategies to engage and serve the community effectively. Existing strategies for events include school field trips as entry points for partnership, building organizational capacity to host groups of all types, and shaping events to align with community, partner, and FCMoD goals and mission.

A successful candidate will understand the value of relationship building and have excellent customer service, communication, planning, and administrative skills with keen attention to detail and a strong sense of aesthetics. Excellent organizational and problem-solving skills are a must. Some evening and weekend work is required.

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Coordinate event planning, design, production, and evaluation of events while managing all project deliverables on schedule and within budget.
• Measure, track, and evaluate outcomes to ensure continuous process, service, and quality improvements.
• Organize facilities/venues and manage all event details such as schedule, budget, transportation, location, invitee list, decor, catering, entertainment, special guests, equipment, promotional material, sponsorships, etc.
• Communicate and coordinate staff and volunteer requirements for events including recruitment, task assignment, implementation, and recognition.
• Manage the organization of materials, equipment, venue, and calendar related events, activities, and volunteering.
• Develop, organize, and ensure communication of event safety measures to volunteers and event participants.
• Develop and manage partnerships with key personnel at internal and external venues, food vendors, rental material companies, etc.
• Maintain a comprehensive list of regional venues, including critical details such as pricing, capacities, and contact information.
• Align all events with strategic priorities, mission, vision and values.
• Conduct pre and post event evaluations and report on outcomes.
• Identify stakeholders, establish relationships, and develop strategies for enhanced engagement, ensuring that all members of the community have a voice with additional focus on hard-to-reach or underrepresented populations.
• Work with Department/Division Manager and others in the organization to identify strategic initiatives to engage the community.
• Develop concepts for garnering public participation in programs and identify barriers to participation.
• Support strategic communications including public and internal engagement priorities.
• Conduct research and provide recommendations on strategy to more effectively communicate with, engage with, and involve the public.
• Participate in and contribute to cross-functional committees and teams aimed at initiating or improving community engagement strategies according to departmental needs.
• Assist team, as necessary, with all outreach functions, meetings and events, meeting summaries, media tracking, and other duties as required.
• Build and sustain relationships with underrepresented populations in the community, as well as non-profit organizations, businesses and others that facilitate a strong sense of community.
• Monitor the availability of strategic sponsorships aimed at better engaging all community groups.

Management Responsibilities

No

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge Skills and Abilities

• Knowledge of public relations and public involvement techniques and strategies; media relations strategies; market research.
• Experience designing and implementing a variety of in-person and online feedback tools and techniques including surveys; knowledge of survey best practices.
• Experience in designing and managing public involvement programs, communications materials and information strategies.
• Spanish language proficiency is a plus.
• Experience in establishing effective working relationships with the media, employees, managers, community members, appointed and elected officials; ability to work in a team environment and to work independently.
• Experience in communicating effectively, both verbally and in writing; ability to make persuasive public presentations; ability to listen and respond to community members and other customers on a variety of issues.
• Experience in accomplishing goals using sound analytical and decision-making skills, and creatively addressing complex issues.
• Experience in organizing projects, creating organizational plans, meeting deadlines, and managing details.
• Ability to breakdown, assemble, organize and present complex information to a variety of audiences.
• Experience in design and production of promotional and informational materials.
• Experience using software applications in the creation of presentations, spreadsheets, databases familiarity with Adobe Creative Suite, web content management systems, online newsletters and social media applications highly desirable.

Required Qualifications

MinimumPreferredHigh School Diploma or GED and or functionally related licenses or certificates High School diploma or GEDCollege degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees Bachelor's Degree in Communications, Public Administration

Experience Requirements

• Three (3) to four (4) years of experience in community engagement, volunteer, or internship management handling challenging situations preferred. Experience working with diverse populations highly desirable. Will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

The content in this posting was created for recruitment purposes. To view the full job description click the link below.

Sr Coordinator, Public Engage

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.

BACKGROUND CHECK REQUIRED.

Note: Some information in your application may be public information under the Colorado Open Records Act.Job Summary

The Fort Collins Museum of Discovery (FCMoD) is hiring for a half-time Sr Coordinator, Public Engagement (Events Liaison), who will provide leadership and support for FCMoD's group hosting needs that include but are not limited to school groups, special events, and community partner gatherings.

The FCMoD is a unique public/private partnership that engages visitors in an innovative learning environment. As an AAM-accredited museum (American Alliance of Museums), and Northern Colorado's only ASTC-affiliated museum (Association of Science-Technology Centers), FCMoD occupies a pivotal space in the cultural and educational life of our region and creates extraordinary opportunities for visitors to engage with experiences that explore the interplay of science and culture in ways that are deeply relevant to our community, our geography, and our shared history.

FCMoD promotes a team environment where curiosity, not certainty, informs our work. The Events Liaison will utilize this mindset to successfully cultivate relationships, foster collaboration, and support a culture of trust with colleagues, partners, and stakeholders.

Under the guidance of the Group Hosts and Events Manager, the 20-hours per week Events Liaison will be responsible for identifying and coordinating initiatives, programs, and activities to support and build museum events, assess effectiveness and impact through feedback and alignment with community-level data, and provide reports and presentations to inform decision making. This position, in partnership with colleagues, community partners, and stakeholders, will develop strategies to engage and serve the community effectively. Existing strategies for events include school field trips as entry points for partnership, building organizational capacity to host groups of all types, and shaping events to align with community, partner, and FCMoD goals and mission.

A successful candidate will understand the value of relationship building and have excellent customer service, communication, planning, and administrative skills with keen attention to detail and a strong sense of aesthetics. Excellent organizational and problem-solving skills are a must. Some evening and weekend work is required.

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
Coordinate event planning, design, production, and evaluation of events while managing all project deliverables on schedule and within budget.Measure, track, and evaluate outcomes to ensure continuous process, service, and quality improvements.Organize facilities/venues and manage all event details such as schedule, budget, transportation, location, invitee list, decor, catering, entertainment, special guests, equipment, promotional material, sponsorships, etc.Communicate and coordinate staff and volunteer requirements for events including recruitment, task assignment, implementation, and recognition.Manage the organization of materials, equipment, venue, and calendar related events, activities, and volunteering.Develop, organize, and ensure communication of event safety measures to volunteers and event participants.Develop and manage partnerships with key personnel at internal and external venues, food vendors, rental material companies, etc.Maintain a comprehensive list of regional venues, including critical details such as pricing, capacities, and contact information.Align all events with strategic priorities, mission, vision and values.Conduct pre and post event evaluations and report on outcomes. Identify stakeholders, establish relationships, and develop strategies for enhanced engagement, ensuring that all members of the community have a voice with additional focus on hard-to-reach or underrepresented populations.Work with Department/Division Manager and others in the organization to identify strategic initiatives to engage the community.Develop concepts for garnering public participation in programs and identify barriers to participation.Support strategic communications including public and internal engagement priorities.Conduct research and provide recommendations on strategy to more effectively communicate with, engage with, and involve the public.Participate in and contribute to cross-functional committees and teams aimed at initiating or improving community engagement strategies according to departmental needs.Assist team, as necessary, with all outreach functions, meetings and events, meeting summaries, media tracking, and other duties as required.Build and sustain relationships with underrepresented populations in the community, as well as non-profit organizations, businesses and others that facilitate a strong sense of community.Monitor the availability of strategic sponsorships aimed at better engaging all community groups.
Management Responsibilities

No