Administrative Assistant (Administrative)

Reports to: Operations Director Department: Front Office
Liaises with: HR and Supervisors
Job Type: Fulltime FLSA Status: Non-exempt
Location: Colorado Springs - Main Revised: December 30, 2022
General Purpose
The Administrative Assistant Position provides administrative support to the Practice.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Duties/Responsibilities

Coordinate with building management on maintenance/work orders as needed
Coordinate with cleaning vendor for work orders as needed
Renews partner and supervisor memberships and certifications
Keeps CAQH database and re-attestations current
Attends meetings, takes minutes and distributes as needed
Makes photocopies; mails, scans and emails documents; and performs other clerical functions
Files documents into appropriate files
Assists or prepares correspondence as requested
Places Amazon orders
Places yearend referring doctors' orders
Places yearend vendor gift orders
Sets up travel arrangements for physicians and staff
Works with vendor to handle uniform embroidery projects

Other Duties/Responsibilities

Updates staff meeting agenda
Checks corporate periodic report compliance
Maintains and updates RCSC contact database
Attends staff meetings
Performs other duties as assigned

Supervisory Duties (if any)

None
Coordinates essential duties with other members of the practice

Job Qualifications
Knowledge, Skills and Ability

Knowledge of Human Resources principles and practices
Ability to use internet, email, MS Office and other job-related software products
Ability to type 70 WPM
Ability to pay attention to detail
Ability to work with minimal supervision
Ability to be self-motivated
Ability to be a team player
Demonstrates effective oral and written communication skills
Demonstrates good organizational skills

Education or Formal Training

High School Diploma Required
Associates Degree in HR, Business or Accounting preferred

Experience

Previous administrative assistant experience preferred

Working Conditions and Other Conditions of Employment
Working Environment:
This job operates in a fast paced, professional office environment and routinely required the use of standard office equipment such as computers, phones, and photocopiers. Most of the offices are open and modular in layout. Work may involve moderate exposure to ambient or loud noises. In the health center environment, there is potential for contact with blood-borne pathogens and communicable diseases, as well as potential for contact with dissatisfied or abusive individuals. There could be interaction with persons who are mentally ill, disabled, elderly and emotionally upset.
Physical Activities:
These are representative of those which must be met to successfully perform the essential functions of this job.
This is a largely sedentary role but can involve standing or sitting for extended periods of time, bending at the waist, and using hands and fingers to handle and file papers or operate assigned equipment. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Employee may also have to lift 10 to 25 lbs. unassisted.
Other Conditions of Employment:

Willingness to submit to mandatory random drug screening
Willingness to accept temporary assignments and ability to drive to and from other office locations
Reimbursement for mileage will be made at the current IRS rates

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.