Division Administrator (Finance)
Dept Number/Name: 0-6120-000 / Dept Of Surgery
College Division: USFHealth-College of Medicine
Salary Plan: Administrative
Job Code/Title: 8263 / Division Administrator
Hiring Salary/Salary Range: $72,062 - $108,094
Position Number: 00059445
ORGANIZATIONAL SUMMARY:
USF Health's mission is to envision and implement the future of health. It is the partnership of the University of South Florida Morsani College of Medicine, the College of Nursing, the College of Public Health, the College of Pharmacy, the School of Biomedical Sciences and the School of Physical Therapy and Rehabilitation Sciences; and the USF Physician's Group. USF is a global research university ranked 34th in federal research expenditures for public universities. For information regarding the USF Health, please visit our website at http://health.usf.edu/index.html
POSITION SUMMARY:
Department of Surgery is requesting to post/hire a Division Administrator to support to the assigned divisions. The candidate will report to the Department Administrator. Candidate would be directly responsible for ensuring that administrative and operational activities comply with Department, university, practice and educational policies and procedures. The candidate is responsible for the training and development of all direct reports and providing guidance/direction to other division level staff resources. The Department of Surgery has a large workforce of over 200 employees spread across eight divisions, all committed to achieving excellence in clinical care, education, and research. Over the past two years, the department has witnessed substantial growth and remains dedicated to recruiting and enhancing its programs. It comprises a diverse and highly skilled team of surgeons, each an expert in their specialized area. The department actively participates in both clinical and fundamental scientific research, contributing to the development of groundbreaking surgical techniques and treatment methods.
RESPONSIBILITIES:
Financial Oversight & Strategic Planning
Lead financial planning, budget development, and fiscal monitoring for assigned divisions.
Oversee revenue and expense projections, financial reporting, and adherence to financial austerity measures.
Identify operational efficiencies, cost-saving opportunities, and strategies to achieve financial target margins.
Manage contract renegotiations, working with legal and contract partners to secure increases.
Lead divisional strategic planning, setting short- and long-term goals aligned with the department's mission.
Operational Management & Workflow Improvement
Partner with stakeholder in oversight of clinic operations, monitor provider performance, and develop operational reporting for analysis.
Work jointly with the hospital leadership on strategy initiatives centered around provider operations.
Identify workflow inefficiencies and implement process improvements to enhance productivity.
Explore and develop new business opportunities that align with divisional and departmental goals.
Ensure smooth execution of division operations by overseeing existing and new operational activities
Faculty & Staff Recruitment, Development, and Supervision
Manage divisional faculty recruitment efforts, including screening applicants, scheduling interviews, and facilitating search committees.
Develop faculty proformas that align with practice benchmarks for recruitment committees.
Oversee staff hiring, training, performance evaluation, and development.
Address staffing shortfalls, ensure coverage, and foster strong working relationships among team members.
Compliance & Administrative Leadership
Ensure divisional compliance with faculty recruitment and hiring policies.
Lead and supervise divisional administrative staff, ensuring adherence to policies, development, and operational effectiveness.
Oversee contract management, ensuring compliance with financial agreements and department policies.
Participate in key departmental projects that support divisional and organizational growth.
Revenue Cycle & Financial Reporting
Oversee divisional revenue cycle operations, ensuring efficiency in billing and collections.
Monitor clinic productivity and financial performance, identifying opportunities for improvement.
Manage purchasing, accounts payable, and foundation support to ensure fiscal accountability.
Prepare and present financial reports and budgets, ensuring compliance with department expectations.
Performs other duties as assigned
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a bachelor's degree from a regionally accredited institution with a minimum of four years related exempt experience.
SB1310 equivalency-may substitute four years of direct experience for a bachelor's degree.
PREFERRED:
Master's degree in Healthcare Administration, Business Administration, or a related field , or a Bachelor's degree in the same fields.
With 2 plus years of experience working in a complex academic medical center.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38819
Posting Date: 02/20/2025
Posting End Date: 03/06/2025
How To Apply
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Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview:
USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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