Executive Assistant (Administrative)

Company

Federal Reserve Bank of Philadelphia

The Federal Reserve Bank of Philadelphia is one of the 12 regional Reserve Banks that, together with the Board of Governors in Washington, D.C., make up the Federal Reserve System. It helps formulate and implement monetary policy, supervises banks and bank and savings and loan holding companies, and provides financial services to depository institutions and the federal government. The Federal Reserve Bank of Philadelphia serves eastern and central Pennsylvania, southern New Jersey, and Delaware.

Job Summary:
You will provide high-level administrative support of a moderately complex nature for the Federal Reserve Bank of Philadelphia. You will perform advanced, diversified, confidential and administrative responsibilities requiring broad and comprehensive experience, skill, and knowledge of the Bank's policies and procedures. You will provide analytical and planning assistance to senior executives and resolve routine and complex inquiries. You will report to the Chief Financial Officer and will support include the Chief Financial Officer, Senior VP of Human Resources, and the Senior VP of Legal/General Counsel. This may change over time. You will support and coordinate meetings and conferences both internally within the Bank and System-wide. You will provide other administrative coverage and perform ad hoc projects for the Bank officers as assigned.

What You Will Do:

Perform multiple administrative and analytical responsibilities to contribute to the Bank's efficiency, such as, but not limited to:

 · Maintain calendars for senior executive Bank officers, arrange and schedules meetings, coordinate meetings with other Bank officers, help organize materials for meetings attended by senior executives.

· Act as a primary contact for internal and external stakeholders, including directing visitors and maintaining correspondence.

· Maintain Bank files and related documents. Enter and review time and attendance in Workday for staff.

· Schedule and support Bank meetings: coordinate speakers and attendees; order food; work with event services to plan and implement trainings; schedule conference facilities; arrange for appropriate materials and visual aids; and provide in-person administrative support for System meetings on request.

· Work on ad hoc assignments, including preparing materials, including reports and spreadsheets.  

· Prepare and maintain reports requested by officers and managers.

· Organize files and retain documents following retention schedules.

· Work cooperatively with department personnel on ad hoc assignments.

· Maintain departmental supplies (by obtaining and using a Bank purchase card), ensuring all transactions are verified and coded in Workday.

· Assist with travel arrangements and reimbursements.

· Substitute for other administrative staff by absences and provide additional administrative support when needed.

· Perform other related duties as assigned.

What You Have:

Knowledge and Skills:

· Demonstrated proficiency in PC skills, including strong knowledge of all Microsoft Office applications.

· Good communication skills, both oral and written.

· Good organizational skills, with attention to detail and pro-active support of a controlled environment.

· Strong interpersonal skills and ability to maintain a high degree of confidentiality.

· Good analytical and math skills.

Education and Experience:

· Associate's degree preferred. 

· Minimum of five years' related experience required.

Other Requirements:

· Ability to work in a team environment where personal initiative and interest in expanding professional skills are valued.

· Ability to coordinate multiple activities and follow deadlines.

Physical Requirements: May require working at personal computer (PC) for extended periods of time. Manual dexterity required for filing and retrieving documents, boxes and materials. The position is hybrid eligible.  Performing the responsibilities of this job will likely require onsite, in-person attendance that may deviate from Bank-wide norms.

The salary grade for this position is: 13. Final salary and offer will be determined by the applicant's background, experience, and skills, and internal equity and alignment with market data.

We offer a great benefits package that features:

• Medical (4 options), Prescription, Dental (3 options), and Vision Insurance with no waiting period
• 401k/Thrift Plan with generous employer match
• Employer-funded Pension Plan
• Paid Vacation/Sick Time & Holidays
• Monthly $100 Commuter Allowance
• Flexible Spending Accounts and Healthcare Spending Accounts
• Flexible Work Schedule available in most departments
• Life Insurance and Long Term Disability Insurance
• Tuition Reimbursement (undergraduate and graduate)
• Parental Leave
• Free onsite 24/7 Fitness Center including training classes, Peloton bikes and locker room / shower facilities
• Onsite Cafeteria & Coffee Shop
• Additional Convenience Benefits, Discounts and More…

Additional Information:

• The Federal Reserve Bank of Philadelphia takes your information privacy seriously. Federal Reserve Bank of Philadelphia staff will only email you from the “@phil.frb.org” domain or through the Workday system “rb@myworkday.com”.  If you are initially contacted by phone, feel free to request that the caller provide you with their email address to validate their identity.  If you have any questions about the validity of someone who contacts you regarding this position, please email the Talent Acquisition team at TalentAcquisition@phil.frb.org.
• The Federal Reserve Bank of Philadelphia believes that diversity, equity and inclusion among our employees is essential to our success as an organization, and we want to recruit, develop and retain the most accomplished people from a diverse candidate pool. To support a workplace culture of belonging, we offer nine employee resource groups (ERGs) and a 100 percent rating on the Human Rights Campaign (HRC) Corporate Equality Index. The Federal Reserve Bank of Philadelphia is proud to be an equal opportunity workplace.
• We have nine employee resource groups (ERGs) to support a diverse workforce. Abilities (supporting disabilities and allies), African Heritage, Asian-Pacific, Freedom (supporting LQBTQ+ and allies), Talent Forward (supporting career growth), Women United, Latin and Hispanic Heritage, Working Families and Veterans. ERGs are open to all employees.
• We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job responsibilities, and to receive other benefits and privileges of employment. If you need assistance or an accommodation due to a disability, please email us at TalentAcquisition@phil.frb.org.
• All Federal Reserve Bank of Philadelphia employees must comply with the Bank's ethics rules, which generally prohibit employees, their spouses/domestic partners, and minor children from owning securities, such as stock, of banks or savings associations or their affiliates, such as bank holding companies and savings and loan holding companies. If you or your spouse/domestic partner or minor child own such securities and would not be willing or able to divest them if you accepted an offer of Bank employment, you should raise this issue with the Recruiter for this posting, who can provide you contact information for our ethics officer if necessary. You should review the Bank's Employee Code of Conduct to ensure compliance with conflict of interest rules and personal investment restrictions.
• Background investigations and drug testing are required for all new hires as a condition of employment, after the job offer is made. Candidates for positions deemed as "safety sensitive" will also be screened for the presence of marijuana. Employment may not begin until the Bank accepts the results of the background investigation.
• All employees will be subject to FBI fingerprint / criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.
• Certain eligibility rules apply. You will provide work authorization to prove your eligibility to work in the United States.
• The above statements are intended to describe the general nature, level of work and the requirements of this position. They are not intended to be an exhaustive list of all responsibilities associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.
• This is NOT a 100% remote opportunity. You will be available to work on-site in at least a hybrid capacity.
• Learn more about the Philly Fed and its culture. Learn more about working for the Philly Fed.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Operations Family Group

Work Shift

First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.

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