Human Resources Coordinator (Human Resources)
Overall Purpose and Objective of the Position
The HR Coordinator implements the day-to-day operational human resource activities in a support role to the Chief Financial Officer. The position oversees HR activities to align with organizational policies and procedures, to improve personnel effectiveness, and to assure regulatory compliance.
Essential Duties and Responsibilities of the Position
Oversees the implementation of personnel policies and procedures to achieve compliance with employment regulations and align with internal practices, including the employee handbook - coordinates with external resources as needed
Performs the activities related to assuring the company is compliant with federal, state, municipal and other regulatory employment requirements - maintains knowledge of federal, state, and municipal employment regulations
Performs the activities required to administer the employee benefit plans to include annual enrollment, modifications to employee coverage between renewals, enrollment audits, COBRA administration, and application of principles of the Affordable Care Act. Maintains 401(k) participant administration.
Performs activities to oversee and administer leave management to include FMLA, ADA, and associated benefits
Develops, maintains, and oversees administration of the company's annual performance evaluation process.
Partners with the Director of Medical Education / Recruiting Manager to manage the company's recruiting, hiring and on-boarding processes to include assistance with writing job requirements & descriptions, internal postings, & sourcing candidates. Manages the process of applicant screening, interviewing, & guiding managers through the hiring process for non-sales positions.
Oversees and performs the new hire onboarding and off-boarding processes.
Performs activities related to payroll administration to include collection and reporting of new hire data, payroll deductions, employee changes, etc. in compliance with the FLSA and IRS and coordinating activities with the Accounting Department - Partners with the Accounting Department to manage and maintain the HRIS system
Responsible for creation, oversight, and maintenance of personnel records in compliance with federal and state regulations
Assists to develop training opportunities for employees utilizing either internal, external, or online resources. Encourages employee development through training seminars, oversight of education reimbursement programs, etc.
Participates in employee relations activities, working closely with the Chief Financial Officer, employees and managers
Administers Worker's Compensation coverage to include claim reporting and oversight, and works closely with carriers on loss prevention strategies and MOD containment
Works with outside providers as needed on special human resources projects related to employee engagement, reward systems, effectiveness, and job satisfaction.
JOB SPECIFICATIONS
Direct Reports
None
Working Conditions
Following are particular working conditions that are associated with this position:
Standard office environment
Physical Demands
Individuals in the position must meet and maintain the physical and mental ability, with or without accommodation, to;
Activity
Amount of Time
None
Under 1/3
1/3 to 2/3
Over 2/3
Stand
X
Walk
X
Sit
X
Use hands to finger, handle, or feel
& operate standard office equipment
X
Reach with hands and arms
X
Climb or balance
X
Stoop, kneel, crouch, or crawl
X
Talk or hear
X
Taste or smell
X
This job requires that the following weight/s be lifted or force be exerted, with or without accommodation;
Weight
Amount of Time
None
Under 1/3
1/3 to 2/3
Over 2/3
Lift up to 10 lbs.
X
Push up to 10 lbs.
X
Pull up to 10 lbs.
X
Depress up to X lbs. (i.e. clutch of a vehicle)
X
Conditions of Exposure
None
Required Certifications
None
Minimum Skills / Qualifications
Bachelor's degree in human resources or a related field
Minimum of three years of progressive experience in human resource positions
Experience in positions applying federal and state regulatory & compliance policies as they relate to employment law, benefits, and worker's compensation
Intermediate experience utilizing payroll HRIS systems
Experience in positions requiring the strictest level of confidentiality
Intermediate experience in positions requiring above-average organizational skills, and the ability to manage shifting priorities
Demonstrated internal customer service skills; providing services to employees in a personnel focused role
Intermediate PC skills to include MS Office (Windows, Word Processing, Excel, and Access)
Experience implementing employee relations processes and programs designed to create a productive, team-oriented work environment
Demonstrated verbal and written communication skills to effectively communicate with management, support staff, and candidates
Demonstrated ability to work successfully in a team environment
Desirable Skills / Qualifications
PHR or CP Certification
