Operations Assistant (Finance)

Purpose:

Responsible for day-to-day activities and performs a variety of administrative functions including, preparing and distributing reports,
timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the
General Manager and management staff.

Job Responsibilities:

• Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals and
departments in a timely and accurate manner.
• Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR and Payroll.
• Resolves requests, complaints, and problems or refers appropriately.
• Collects information and reports individual productivity for personnel in receiving, shipping, replenishment; as well as
individual quality information for mis-picks, mis-slots, and receiving errors - uses APT as necessary.
• Prepares daily detail reports for managers, including, vacation, Daily Attendance Call in sheets, employee write-ups,
terminations, and daily attendance.
• Logs any disciplines signed off by employees and returned; turns into HR
• Monitors shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), and
orders office supplies and printer cartridges as needed.
• Provides payroll support including, the preparation of associate reviews, attendance reports for review period, and
scheduling changes in Kronos.
• Completes payroll for operations on a weekly basis including entering temporary differentials, and ensuring proper hours are
paid.
• Calculates and runs Selector bonus weekly.
• Continually evaluates current processes and makes adjustments as prudent to save time, and money.
• Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets.
• Books travel for warehouse associates and managers as needed using Concur travel system.
• Administers General Manager corporate credit card.
• Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx box
• Produces daily metric reports including: Department hours, Shipped and Received cases, Replenishments. LPN's and out of
stocks/shorts.
• Prepares weekly overtime report and Pacific Region metrics.
• Handles co-op cash proceedings - money orders and distribution to Accounts Payable.
• Administers SharePoint site for the facility.
• Prepares communications for the site - including PowerPoint presentations, postings, bulletin boards, etc.
• Attends manager weekly staff meeting and produces meeting minutes.
• Coordinates and plans events as necessary (e.g. associate lunches, picnic, holiday party).
• Performs other relevant job duties as required

Job Requirements:

Education/ Certifications: (Required/Preferred-list requirement is required or preferred)
• Associate degree preferred and/or related experience

Experience:
• Four or more years of progressive related experience
Knowledge:
• Proficient in all Microsoft office applications, strong working knowledge of MS Excel is required
• Basic knowledge of Company operations
• Understanding of document formats, spreadsheets, and business communications
Skills/ Abilities:
• Strong interpersonal, verbal, and written communication skills
• Well organized and able to handle several projects at the same time while adhering to strict deadlines
• Problem solving abilities
• Good data entry skills
• Able to work independently, with minimal supervision
• Ability to multi-task and work in a fast-paced environment

Physical Environment/Demands:

• Most work is performed in a temperature-controlled office environment
• Incumbent may sit for long periods of time at desk or computer terminal
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel;
reach with hands and arms; and talk or hear.
• Incumbent may use calculators, keyboards, telephone, and other office equipment as part of the normal workday
• Stooping, bending, twisting, and reaching may be required in completion of job duties