Executive Assistant, Public Sector (Finance)

Description

SUMMARY

Alvarez & Marsal is seeking a dynamic, enthusiastic Executive Assistant (EA) to join the Public Sector Services (PSS) team. This important position will work in the Seattle, WA office, and report to the PSS' Chief Operating Officer. This position requires a hybrid schedule of 4 days in-office and 1 day remote per week. Standard working hours are 8:30am - 5:30pm.

Our EAs are made up of a team of experienced professionals who support our top executives and teams across the globe. These critical team members are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the Seattle office and PSS practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.

RESPONSIBILITIES

Practice Support

• Provide daily administrative support to PSS Managing Directors including but not limited to: processing time and expense reports, drafting and editing. correspondence, scheduling appointments, maintaining calendars, making travel arrangements, shipping materials, etc.
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal / gift ordering, etc.).
• Effectively interface with employees from other business units within A&M and senior executives both inside and outside the company.
• Assist with onboarding process for new hires, and offboarding process for exiting employees.
• Perform excel analysis as required; e.g., event contract comparisons.
• Work cross-functionally with corporate support teams to include IT, marketing, AR, AP, legal, and building maintenance to ensure smooth business operations.
• Additional duties as assigned.

Seattle Office Support

• Serve as point of contact for day to day office needs, including maintenance, mail, supplies, equipment and invoices, etc. with the local EA team.
• Maintain common areas and conference rooms to ensure a professional work environment.
• Ensure facilities and office equipment are always in good working order.
• Manage internal safety program and security system.
• Additional duties as assigned.

MUST HAVE

• 7+ years Executive Assistant / Business Operations Experience within consulting, public sector, and/or healthcare industry
• Bachelor's Degree
• Outstanding customer service / interpersonal skills; ability to support multiple executives / varied working styles.
• Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member.
• Excellent oral and written communication skills; ability to communicate clearly and effectively with senior leaders and external partners.
• Ability to ensure communications are clear, thorough, and specific, with attention to follow-through and confidentiality.
• Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, file sharing software (i.e., Box).
• Skillful execution of administrative activities, with high attention to detail, organization and process; consistently produce error-free work; Organized and detail orientated with excellent follow through; independent.
• Strong problem-solver.
• Self-motivated, tactful, and a great team player.
• Professional image and demeanor.
• Project coordination and management experience needed at an intermediate complexity.
• Proven ability to manage projects, work under pressure with minimal direction and consistently make deadlines.
• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
• Must be willing to travel to other A&M offices to accommodate business needs

The annual base salary range is $80,000 - $95,000 commensurate with experience. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined from time to time as well as a 401(k) retirement plan. Provided the eligibility requirements are met, employees will also receive a discretionary contribution to their 401(k) from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M's benefits programs.

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